Regional Preparedness Program Manager - Office of Emergency Management

  • Full-time

Company Description

With a workforce of over 30,000 people, and opportunities in more than 1,000 different job categories, the City of Philadelphia is the sixth largest city in the United States and one of the largest employers in Southeastern Pennsylvania. As an employer, the City of Philadelphia operates through the guiding principles of service, integrity, respect, accountability, collaboration, diversity and inclusion. Through these principles, we strive to effectively deliver services, to resolve the challenges facing our city, and to make Philadelphia a place where all of our residents have the opportunity to reach their potential. 

Agency Description

The Office of Emergency Management (OEM) works to mitigate, plan, and prepare for emergencies; educate the public about preparedness; coordinate emergency response and recovery efforts; and develop tools and identify resources to support the overall preparedness of the City of Philadelphia.

Job Description

OEM is seeking a Regional Preparedness Program Manager to ensure that the Southeastern Pennsylvania Regional Task Force (SEPARTF), also identified as the Southeastern Pennsylvania Urban Area Security Initiative (SEPA UASI), primarily consisting of the City of Philadelphia, Bucks County, Chester County, Delaware County, and Montgomery County, remains at the highest state of readiness and coordination and takes full advantage of funding opportunities for preparedness activities. Candidates should possess a strong desire to work in a team-oriented, fast paced, flexible, professional public safety environment, and a willingness to serve the public in the sixth largest city in the nation. The ideal candidate is self-motivated, inquisitive, and adept at working with diverse groups.

To ensure regional readiness, the candidate will work with many different partners in the five-county region on various efforts. The lines of effort will focus on four main areas:

  1. Overall project management and technical support to the SEPARTF for Threat and Hazard Identification and Stakeholder’s Preparedness Review (THIRA/SPR) activities.
  2. Project management for various funding opportunities including but not limited to the Regional Catastrophic Preparedness Grant Program (RCPGP) and the Nonprofit Security Grant Program (NSGP).
  3. Coordination of private sector outreach and Business Emergency Operations Center (BEOC) initiatives in partnership with the Delaware Valley Intelligence Center (DVIC).
  4. Support to Philadelphia incident responses.

Essential Functions

Under the direction of the Deputy Director for Planning, the Regional Preparedness Program Manager is responsible for a range of activities including, but not limited to, the following:

  • Manage the SEPA UASI annual THIRA / SPR effort to include: developing and validating regional threat and hazard scenarios; setting and measuring capability targets; identifying actions to address capability gaps; and documenting how various funding opportunities impact regional preparedness.
  • Serve as technical lead for THIRA / SPR submission, liaising with state and federal partners.
  • Develop mechanisms to test and validate assumptions and assertions in the THIRA / SPR.
  • Engage and meet with regional subject matter experts in completion of activities; may require frequent daytime travel throughout the SEPARTF.
  • Work with SEPARTF staff members to satisfy all requirements for grant funding eligibility.
  • Develop and maintain relationships with county emergency management contacts and subject matter experts though the SEPARTF Workgroup structure.
  • Identify, pursue, and coordinate other funding opportunities for the SEPARTF, including the RCPGP and NSGP.
  • Serve on an OEM on-call team responsible for responding to incidents on nights, weekends, holidays, and for extended hours as needed.
  • Develop and sustain regional private sector information sharing during incidents in coordination with DVIC and SEPARTF.
  • In all efforts, seek opportunities for regional collaboration and information sharing.
  • Perform other work as required.

Qualifications

Qualifications and Requirements

Education and Experience

  • Completion of a bachelor’s degree in a related field from an accredited college; Master’s degree preferred.
  • Experience working within an emergency management or other public safety organization is preferred.
  • Familiarity with the City of Philadelphia and/or the SEPARTF is preferred.
  • Experience with the THIRA / SPR, Homeland Security Grant Program, RCPGP, or NSGP is preferred.
  • Experience conducting risk assessments, Strength – Weakness – Opportunities – Threats (SWOT) analysis, or other similar efforts is preferred.
  • Experience interpreting and executing federal and state guidance is preferred.
  • Experience coordinating large groups in collaborative, long-term, and recurring efforts is preferred.
  • An equivalent combination of education and experience in a related field will be considered with approval by MDO-OEM and the Office of Human Resources.

Licenses, Registrations, and Certification

  • Possession of a valid proper class motor vehicle operator’s license issued by the Commonwealth of Pennsylvania within six months of hire.
  • Successful completion of FEMA Independent Study courses (IS 100.a, 200.a, 700.a, and 800.b) within first month of appointment.
  • Candidate will have access to secure public safety information.  All selected applicants must undergo and successfully complete a background investigation as a condition of placement in this position.

Other requirements

  • OEM personnel will be required to serve in an on-call capacity to work during non-business hours for extended periods of time in a field environment and during activations of Philadelphia’s Emergency Operations Center (EOC). 
  • Full-time residency within the City of Philadelphia geographic boundaries required within six months of hire.  There are no exceptions to this policy.
  • Ability to physically perform the duties during and outside of normal business hours.

Knowledge, Skills and Abilities

  • Ability to work independently.
  • Ability to multitask effectively.
  • Ability to maintain effective working relationships and develop partnerships.
  • Ability to coordinate diverse groups toward a common goal.
  • Ability to complete tasks and projects in a timely manner.
  • Ability to contribute and coordinate work in a team.
  • Ability to interpret federal and state emergency management requirements and regulations.
  • Proficiency with Microsoft Office software (Word, PowerPoint, Excel, Access, Outlook) and ability to use other web-based platforms for information collection and submission.

Competencies

  • Strong interpersonal skills
  • Effective oral and written communication skills
  • Strong leadership and negotiation skills
  • Professional conduct and accountability
  • Proven time-management skills
  • Ability to maintain confidentiality and to establish a “need to know” with partners

Additional Information

Salary: $75k

To Apply: Interested candidates must submit a cover letter, resume, and writing sample (showing your ability to write a policy or report-style document).

What We Offer:

  • We are a Public Service Loan Forgiveness Program qualified employer
  • 25% tuition discount program for City employees (and sometimes spouses and dependents as well) in partnership with area colleges and universities
  • Comprehensive health coverage for employees and their eligible dependents
  • A wellness program that offers eligibility into the discounted medical plan
  • Paid vacation, sick leave, and holidays
  • Generous retirement savings options

Successful candidate must be a city of Philadelphia resident within six months of hire

The City of Philadelphia is an Equal Opportunity employer and does not permit discrimination based on race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, source of income, familial status, genetic information or domestic or sexual violence victim status. If you believe you were discriminated against, call the Philadelphia Commission on Human Relations at 215-686-4670 or send an email to [email protected]. For more information, go to: Human Relations Website: http://www.phila.gov/humanrelations/Pages/default.aspx

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